Visualization in grant applications

In this article, I discuss very basic concepts around scientific visualization. More specifically, I talk about the visualization of grant applications in university settings. This article could be interesting for scientists who would like to find ways to improve the dissemination of their research outcomes and adopt basic design tools for developing their visual skills.

My own experience is in service, visual, and product design. Then during the time I’ve spent in Aalto University Materials Platform I supported, initiated, and developed a number of services that were focused on improving scientific visualization and finding ways to introduce the scientific achievements and research for the major public.

This article is one of the series I’d like to present to summarize my years at Aalto University, being part of the Materials Platform team (2017-2020).

Why is scientific visualization important, and what is its role in delivering a message? Scientific visualization is crucial in grasping the main point fast, even faster than reading an abstract: I believe that visual communication of scientific findings and concepts is essential for all disciplines and should be introduced as a skill at the very beginning of a study program.

Take away: Use visualizations if you want to be efficient in delivering your message.

Who is going to look at proposal visuals?

There are many ways to approach your visualizations while working on a grant application. I would suggest considering people and organizations involved in the reviewing process as potential investors who need to understand the value of a proposal. It is important to prove to them that your grant application is worth their time and resources, and its value is unbeatable. Along with that, I suggest asking yourself: what do your visuals communicate to the reviewer. Finally, I would consider stepping into the shoes of the funding agency and think about how visuals could positively impact the review and approval of the proposal. Such evaluation is important for each application as it prepares the applicant to meet the demands of various stakeholders of the funding ecosystem and see the bigger picture that can support the proposal.

Visuals can be a part of the grant proposal’s abstract. Their role is to summarize your concept.

Why visualize a research proposal?

1. Understand the main point or providing a bigger picture quickly. Visuals help your text and the concepts behind it become more approachable for the reviewer. Visuals, like a graphical abstract, comparison graphs or tables, provide fast access to the information for a reader.
2. Attention getter. Visuals work as the eyes’ anchors in the text. The eyes gravitate towards elements (visual) that differ from the rest in the area (text) and naturally scan the image area and the text nearby.
3. Show your competence. Finally, visuals show that you know how to communicate your research, and it can be a valuable point for some highly competitive grant proposals.

Also, I personally believe that visuals are functional and logical dividers for your text. However, it is smart not to use it only as a space-filler but consider the points above first and think about what visuals work best for your application and where you would like to place them.

Last, but not least, if to speak from a self-development perspective, visuals help you to clarify your thoughts, state the concept priorities, and find the best way to explain and support your research ideas. It all takes time and effort, so the earlier you consider the importance of visualization in your research and start developing the skill, the better.

Take away: Visuals help you to clarify your thoughts, state the concept priorities and find the best way to explain and support your research ideas.

Basic visual tools for scientific communication.

There are a few types of visual elements researchers usually use in their grant applications and research proposals. Those are photos, schemes, charts, graphs, tables, conceptual images and graphical abstracts. All have different positions, purposes and utility in the application. While considering any of these visual types for your application, please think, what is the value visual brings to your proposal? Evaluate if the chosen visual type is being the best for your case. While working with visuals, it is important to consider the following visual tools:

• Composition
• Colour
• Hierarchy of visual elements
• Spatial contrast and balance of elements

Learning and knowing how to use even one of those tools will help to improve the visual quality of any scientific image. In the context of this article, I would like to mention those, and hopefully, it will inspire some of you to learn more about the graphical tools that are available. For more information, please see the book recommendation list attached at the end of this article, and do not hesitate to reach out to me if you’d like a consultation on the matter.

To evaluate your scientific visuals talk to other people, and get their feedback.

Evaluating scientific visuals.

Once you have your text and visuals drafted, it is time to discuss it with someone who can help you proceed. There are a few suggestions, but in the end, it’s up to you with whom you find it comfortable to discuss your proposal. Consider:

1. Employ those who are interested in your success. Ask your supervisor or a University Grant Writer to your meetings or email to exchange their opinions about the visuals and their role in your proposal. Seek support elsewhere in your university and find out if there are services available that can help you.
2. Talk with people in the same boat. Ask the opinion of your peers and researchers who are somewhat familiar with your area, but not fellow experts. Also, consider reviewing others’ work as a good practice that might help to train your ‘visual muscle’. Grant agencies in every country are always looking for reviewers.
3. Benchmark and collect the best practices. Review other people’s visuals from top journals and look for good examples from the internet and while watching presentations. If you find something you like, make a quick note, sketch it, and save it for later.
4. Step out of the (scientific) box. Finally, discuss your visualization with someone who does not work in your scientific field and ask what they understand from your graph. Such a discussion might help you to find ways to improve your visuals and make them more accessible to a wider audience.

Take away: The point of the grant visualization is to explain and deliver the message as efficiently as possible. You do not need an art masterpiece with perfect shades and line thicknesses. But you might need a communicative masterpiece, neatly arranged, pleasant for the eye and available for your reader.

Working on the grant proposals in many cases is a team effort, even if you’re applying for a one-person grant. It’s always a great idea to learn about your university ecosystem and realize the potential tools that can help you to improve your chances to get the funding.

Books for inspiration and exploration of the best visualization practices

• Visual Strategies: A Practical Guide to Graphics for Scientists and Engineers by Felice C. Frankel and Angela H. Depace
• The Truthful Art: Data, Charts, and Maps for Communication (Voices That Matter) by Alberto Cairo
• The data visualization handbook by Juuso Koponen and Jonatan Hildén (available in English and Finnish versions)